About this Policy
The Directors of Northenden Golf Club are required to collect and use personal data in order to meet certain member requirements in administering the club’s duties. This policy sets out why we collect personal information about our members, how we use it and how we keep it secure, and your rights in relation to it.
We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
What information we collect
When you join or visit our golf club, we collect only the information required from you to be able to fulfil our contractual obligations to you as a visitor or member.
For members, this includes being able to contact you in order to send you subscription renewal notices, AGM notices, club information and to administrate competitions at the club.
We may collect the following information:
- Name and surname
- Email address
- Current address
- Telephone numbers
- Date of birth
- Membership category
How the information about you will be used
In order to fulfil our contractual obligations, when you join as a member or enter into a society event or open competition, we share your information with internal and external data processors, but your personal data is administered internally by the club’s Data Processor, who adheres to the golf club’s internal data protection policies and procedures.
For members, the information allows us to fulfil our contractual obligations to you, which will include contacting you by post.
The information is held for the purposes of:
- Internal record-keeping, including subscription account information.
- Maintaining a record of competitions played.
- Maintaining a record of your handicap and related CDH number.
- Providing you with a members’ bar card for discounted bar facilities and a fob for club access.
- Contacting you with club information.
You may have opted in using your Contact Preferences on the website for us to be able to correspond with you regarding our activities including events and competitions by way of post, telephone, email and SMS. We don’t share your data with external marketing companies who would contact you this way. If you have consented to this correspondence you can opt out at any time.
You have the right the request a copy of the information we hold about you. If you would like a copy of this information, please write to the Data Controller at the club or email: firstname.lastname@example.org. This will be provided to you in a portable, machine-readable commonly-used format.
We want to make sure that your personal information is accurate and up-to-date; you may ask us to correct or erase information you think is inaccurate and, at the time of collecting the data, you have the right to object to the club holding certain information about you.
This information is provided free of charge.
How to contact us
If you need any further information, please write to the Administrator, Northenden Golf Club, Palatine Road, Northenden, Manchester, M22 4FR or email: email@example.com
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect from you.
Your information is administered internally by the Office Administrator, who ensures confidentiality through the appropriate procedures.
Our website is administered by IntelligentGolf, which has CyberEssentials security certification and is a Government-approved secure website.
We use CCTV to capture images of individuals or information relating to individuals for Health and Safety and crime prevention purposes.
Data is processed fairly and lawfully, and images of people and the information which is derived from images; for example, vehicle registration numbers, are covered by the data Protection Act.
Recorded material is password-protected and stored for a maximum of 28 days.
Retention of data
We will keep your personal information for as long as necessary for the purposes for which it was collected; to provide you with services and to conduct our legitimate business interests, or where otherwise required by law.